We often get email enquiries asking for advice in preparing the documents used to invite evaluators to prepare proposals to do an evaluation. These documents have a variety of labels including Request for Proposal (RFP), Terms of Reference (TOR), and Scope of Work (SOW). The advice below focuses on two important aspects in this: writing a good RFP/TOR, and sharing it in ways that will create the best pool of proposals.
terms of reference
We’re excited to announce the launch of the BetterEvaluation and IDRC (International Development Research Centre) Program Managers’ Guide to Evaluation and GeneraTOR. We will be sharing it for the first time at the European Evaluation Society conference in Maastricht this week. The Guide and the GeneraTOR are available in both English and French.
Many problems with evaluations can be traced back to the Terms of Reference (ToR) - the statement of what is required in an evaluation. Many ToRs are too vague, too ambitious, inaccurate or not appropriate.
The document provides an example of a terms of reference for developing an independent evaluation, with instructions on methodology and reporting standards.
This guide from Pact South Africa is aimed at providing an overview of the key considerations that need to be assessed before and during the evaluation process.