In most cases, the evaluation will have multiple uses. By clarifying and making explicit the intended use(s) of the evaluation for each user, it is easier to have transparent and informed discussions and decisions about the priorities for the evaluation, to focus its attention, and to ensure that all methodological and procedural decisions are made with attention being paid to their likely effect on the utilization of the evaluation.
The primary intended users are not all those who have a stake in the evaluation, nor are they the general audience. They are the specific people, in a specific position, in a specific organization who will use the evaluation findings and who have the capacity to effect change. From start to end, the evaluation process should be designed and carried out around the needs of the primary intended users. They have the responsibility to do things differently (e.g., make decisions, change strategies, take action, change policies, etc.), because of their engagement in the evaluation process and/or with the evaluation findings.
Determining the intended use(s) of an evaluation typically involves a negotiation between the evaluator(s) and the primary intended user(s). By involving all primary intended users in this negotiation, the various perspectives are better represented and consensus can be reached about the priority use(s).
- List of primary intended users and their uses for the evaluation
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+ - 2. Scope the evaluation
- Clarify what will be evaluated
- Describe the theory of change
- Identify who are the primary intended users of the evaluation and what will they use it for
- Develop agreed key evaluation questions
- Decide the timing of the evaluation
- Decide whether the evaluation will be done by an external team, an internal team or a hybrid of both
- Determine the evaluator qualities
- Identify what resources are available for the evaluation and what will be needed