Stakeholder Participation in Monitoring and Evaluation

This toolkit from the United Nations Population Fund (UNFPA) provides an overview of the process of participatory monitoring.  The paper includes a step by step process and a number of case study examples to demonstrate the specifics of the approach.


  • What is participatory monitoring and evaluation?
    • Box 1. Principles which Distinguish Conventional M&E from Participatory M&E
  • Who are the stakeholders?
    • Box 2. Types of Stakeholder
  • The rationale for stakeholder participation in M&E
    • Box 3. Advantages of Stakeholder Participation in M&E Planning and Implementation
  • When is it appropriate to use participatory M&E approaches?
    • Box 4. Lessons from applying the COPE methodology in Madagascar
  • Which stakeholders should participate in evaluation and what role should they play?
    • Table 1. Responsibilities of participants in “Expert-driven” and Participatory Evaluations
  • What are the steps in a participatory evaluation process?
    • Box 5. NGO staff can successfully evaluate their own projects
  • Elements of successful stakeholder participation in evaluation
    • Box 6. Discovering the real interests of stakeholders through dialogue


United Nations Population Fund, Division for Oversight Services. (2004). Stakeholder participation in monitoring and evaluation (Tool Number 4). Retrieved from website:

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