How to Make Your Virtual Meetings and Events Accessible to the Disability Community

This post on the Rooted in Rights site provides advice on making virtual meetings and events accessible to people with disabilities.

This resource and the following information was contributed by Kaye Stevens.

Authors and their affiliation

Alaina Leary

Communications Manager of We Need Diverse Books

Year of publication


Type of resource

  • ​Guide

Key features

The post covers the following topics and includes links to further information.

Planning your virtual event

Consider where and how your virtual events are taking place

Include disabled people in your events

Ensure access for people with intellectual and developmental disabilities

What to do in advance

Preparing Virtual Invitations and Presentations

During Your Virtual Event 

Access for People Who Are Deaf or Hard of Hearing or Have Sensory Disabilities

Access for People Who Are Blind or Visually Impaired or Have Sensory Disabilities

Access for People Who Are Intellectually or Developmentally Disabled

After your virtual event

Remember: Accessibility is a learning process

Who is this resource useful for?

  • Evaluators;

How have you used or intend on using this resource?

This is a useful resource for anyone planning a virtual event or meeting to ensure accessibility for all.

Why would you recommend it to other people?

The information provided alerts conveners planning a virtual meeting or event to issues, or adaptations that they may be unaware of.  

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