Interim reports

Interim (or progress) reports present the interim, preliminary, or initial evaluation findings. They are scheduled according to the specific needs of your evaluation users, often halfway through the execution of a project. The interim report is necessary to let a project’s stakeholders know how an intervention is going. It provides information that will help the funders and other decision-makers determine whether to continue with the current direction, where to make adjustments if necessary, revise goals, add more resources or in the worst case scenario, to shut it down.

An interim report is similar to a final report, in that it includes a summary, a brief description of the progress, the evaluation thus far, and an overview of the financial situation. Any delays or deviations to the plan are included and explained, as well as any comparison between actual compared to expected results.

Example

Haiti Progress Report from Oxfam GB

The following example is an excerpt from Davies (2012), pp. 2-7.

  • Contents
  • Foreword 4
  • Introduction 5
  • 1. Provision of safe water and sanitation 9
  • 2. Economic development and job creation 18
  • 3. Rebuilding communities 24
  • 4. The need for protection 28
  • 5. A long-term partnership approach 31
  • 6. Finance 35
  • 7. The future 37
The scope of this report
 
The main theme of this report is transition, set within a context of continuing humanitarian need, with more than half a million people still acutely affected two years on. Detailed sections cover Oxfam’s work in the following areas:
• provision of safe water and sanitation facilities;
• economic development and job creation;
• rebuilding communities;
• the need for protection;
• a long-term partnership approach.
 
This report is intended to account to the individuals, governments, and other institutions that have given so generously to the Earthquake Fund, and to partner organizations, allies, staff, and volunteers.

Advice

Do you have any advice for CHOOSING this option?

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Advice for USING this option (tips and traps)

To avoid critical issues being interpreted incorrectly, begin interim reports by stating the following :

  • Which data collection activities are being reported on and which are not; 
  • When the final evaluation results will be available;
  • Any cautions for readers in interpreting the findings.  

Advice taken from Torres et al., 2005

Resources

Examples

Guides

Sources

Updated: 14th January 2014 - 1:50am
This Option is useful for:
A special thanks to this page's contributors
Author
Banana hill.
Wageningen.
Reviewer
Research Fellow, RMIT University.
Melbourne.

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