Discussion note: Third-party monitoring in non-permissive environments

This guidance note outlines the use of third-party monitoring (TPM) in non-permissive environments, providing strategies for effective data collection in inaccessible or insecure areas.

It covers TPM models, provider qualifications, the TPM cycle, and ethical considerations.

This USAID guidance note discusses the use of third-party monitoring (TPM) as a key strategy for supplementing performance monitoring in non-permissive environments. In settings where M&E practitioners face security threats or access constraints, TPM enables the collection of real-time data to monitor program performance. The document provides practical insights into how TPM can be implemented effectively, ensuring the safety of all, and maintaining the integrity of the data collected.

Key features

• Different models of TPM service delivery: Including how TPM can be integrated into larger monitoring, evaluation, and learning (MEL) platforms or stand-alone contracts.
• Qualifications and roles of TPM providers: Include access to communities, technical expertise, and experience using various data collection methods.
• Types of TPM services: Verifying implementing partner reports, collecting beneficiary feedback, analysing data, tracking broader social and political contexts, and responding to special requests like conflict assessments.
• Best practices: Establishing realistic expectations, integrating TPM into adaptive management processes, and engaging stakeholders like implementing partners and community members.
• Ethical considerations: Emphasises the transfer of risk from USAID staff to TPM field monitors, highlighting the need for strong security protocols, risk assessments, and protection of data and individuals involved in monitoring activities.

How would you use the resource?

M&E practitioners can apply the insights from this resource when designing TPM systems for monitoring in conflict zones or other non-permissive environments. It provides concrete steps for selecting qualified TPM providers, ensuring data quality through multiple layers of review, and managing the relationship between field monitors and implementing partners. The guidance on ethical considerations is particularly important for protecting the safety of monitors and respondents. The section on integrating TPM data into adaptive management processes is also valuable for practitioners looking to improve real-time decision-making in FCV settings.

Why are we recommending it?

This resource provides practical strategies for implementing TPM, ensuring data quality and addressing ethical concerns. The focus on flexibility and collaboration with local actors is crucial for adapting to the dynamic and unpredictable nature of FCV environments.