Formal meeting processes


Studies have demonstrated that attendance at meetings and conferences, planning discussions within the project related to use of the program evaluation, and participation in data collection foster feelings of evaluation involvement among stakeholders (Toal et al, 2009).

According to Kaner et al (2008), a work-related meeting can be designed to achieve three fundamentally different purposes:

  1. to dispense information to a group of people (presenter talks and others listen);
  2. to obtain input from a group on a proposal that will be decided elsewhere (participants are expected to provide ideas, but not make decisions);
  3. to have group members collaboratively solve problems and make decisions together, during the meeting (participants co-create solutions).


Hunt, S. and Spreckley, F. (2005) Participation Toolkit: Exercises for working together. St Oswalds Barn, England, Local Livelihoods Ltd.

Kaner, S., J. Watts, et al. (2008). Participatory decision-making: The core of multi-stakeholder collaboration. ILAC Brief No. 19. Rome, Institutional Learning and Change Initiative.

Toal, S.A., King, J.A., Johnson, K. and Lawrenz, F. (2009) The unique character of involvement in multi-site evaluation settings. Evaluation and Program Planning. 32, 91-98.

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